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  • Download original Club Constitution document

    Newbury Cricket Club, Constitution

    (2002, as amended October 2005, October 2010, March 2012 and April 2013)

    1. Club Name

    1.1 The Club will be called "Newbury Cricket Club," hereinafter referred to as "The Club."

    2. Objective

    2.1 The objective of The Club is to provide its members with facilities for and to promote participation in the amateur sport of cricket in Newbury. Any surplus income or gains are to be reinvested in the club for this purpose.

    3. The Committee

    3.1 The day to day administration of The Club shall be decided by the

    committee, which shall be elected at the AGM. All matters not covered by this constitution will be decided by the committee.

    3.2 The committee shall consist of:

    3.2 i The captains and vice captains of each senior team proposing

    to play matches in the following cricket season.

    3.2 ii The Honorary Secretary.

    3.2 iii The Honorary Treasurer.

    3.2 iv The Fixture Secretary.

    3.2 v Ordinary committee members, not exceeding four, the total

    number of committee members to be not more than twelve.

    3.3 In the event of any committee positions not having been filled at the

    AGM, they may be appointed at a later date by the agreement of those committee members who have been elected and shall thereafter have the same status as elected committee members.

    3.4 No member shall hold more than two of the electable committee

    positions.

    3.5 The committee shall elect its own Chairman from among the

    elected committee members.

    3.6 i The Quorum for a committee meeting shall be one half of its members.

    3.6 ii A Quorate committee meeting shall vote on its decision by way of a

    simple majority.

    3.6 iii The Chairman shall have a casting vote in the event of an equality of

    votes.

    3.7 Any full senior member may attend a committee meeting, but shall not be entitled to vote.

    4. The Annual General Meeting

    4.1 The AGM shall be held on a date to be decided by the committee at

    any time between 1st October and 30th November inclusive and the date shall be advised to the members at least 14 days in advance.

    4.2 Only full senior members present are entitled to vote at the AGM. Members under other categories may obtain full membership with voting rights upon proper application.

    4.3 The Quorum for the AGM shall be one quarter of full senior members.

    4.4 The AGM Business may include:

    4.4 i Captains reports.

    4.4 ii Chairman's report.

    4.4 iii Secretary's report.

    4.4 iv Appeals under Clause 6.1v. Any member who has been subject to disciplinary action or has been expelled or refused membership by the committee shall have the right to appeal at the AGM, or at an EGM properly called according to Clause 5. Such individual must give the committee notice of his intention to appeal at least 30 days prior to the date of the meeting. The meeting shall have the power to overturn the committee's decision, but not to impose any alternative action.

    4.4 v The AGM may elect a President, who may sit on the committee in an advisory role, but shall have no vote unless he is also elected to a committee position. An incumbent President is not deemed to have resigned prior to the election of officers, and need not be re-elected each year unless a replacement has been proposed.

    4.4 vi Other items may be added to the agenda, provided notification of such items and any resolutions to be voted on have been received by the committee at lease thirty days prior to the date of the AGM.

    4.5 The AGM business shall include:

    4.5 i The Treasurer's report.

    4.5 ii Membership subscriptions and match fees:

    Categories of membership, membership subscriptions and match fees shall be proposed by the committee, but must be approved by the AGM. In the event that the new match fees, membership categories and subscriptions are not approved they will remain at the levels existing for the preceding season. The categories and cost of membership so decided are to be displayed in writing at the clubhouse and available to all prospective members for inspection on request. Subscriptions will be consistent with the cost of running the club but will be kept at levels which do not pose a significant obstacle to membership.

    4.5 iii The election of officers. All committee members shall be deemed to have resigned immediately prior to the election of officers.

    4.6 There will be no other matters voted upon at the AGM.

    4.7 Voting at the AGM shall be by simple majority. In the event of an equality of votes the Chairman of the preceding season's committee shall have a casting vote.

    5. Extraordinary General Meeting.

    5.1 An EGM may be called at the request of the committee.

    5.2 An EGM will be called by the club secretary to take place within 30 days of receipt of a written request from at least one quarter of the full senior members. Such request must contain the reason for the meeting. This will form the agenda for the meeting, and there will be no "other business" decided at the EGM.

    5.3 Members shall be given at least 14 days notice of the date, time, venue and reason for any EGM.

    5.4 An EGM called by request of the membership under Clause 5.2 must be attended by at least one half of the signatories to the request, otherwise the meeting shall be null and void and shall not take place.

    5.5 The Quorum for an EGM shall be one quarter of the full senior members.

    5.6 Only full senior members are entitled to vote at such a meeting. Members under other categories may obtain full membership with voting rights upon proper application.

    6. Membership.

    6.1 Membership shall be open to all.

    6.2 The Club adopts the ECB One Game Pledge and will abide by the ECB Equity Policy and any subsequent revisions of those policies.

    6.3 The committee may allow concessionary membership, for example student, unemployed or retired, at less than the full subscription rate, which shall constitute full senior membership for voting purposes at the AGM, such concessionary membership categories, and the amount of the concessions must be approved at the AGM under Clause 4.5 ii above.

    6.4 The committee shall have the power to withdraw an individual's membership if such course shall be reasonable and considered necessary in the interests of The Club or the amateur sport of cricket in general.

    6.5 Any member who has been expelled or refused membership has the right of appeal to the AGM under Clause 4.4 iv.

    6.6 Any members resigning or being expelled from The Club shall forfeit all claims on Club property and shall within 14 days of such resignation or expulsion, account to the committee for any Club property or monies. The refund of any subscription paid by a member who has resigned or been expelled will be at the discretion of the committee.

    6.7 The club adopts and will implement the ECB "Safe Hands - Welfare of Young People in Cricket Policy" and any future versions of the Policy.

    7. Alterations to Constitution.

    7.1 The constitution may only be altered by an AGM or an EGM.

    7.2 Any resolution which would, if adopted, result in a change to this constitution must be notified to the committee at lease 30 days prior to an AGM or fulfil the terms of Clause 5 in the case of an EGM, and must be notified to the membership at least 14 days prior to the meeting. Failure to observe this procedure will disqualify the motion from being voted upon at the meeting.

    7.3 In order to change the Constitution after fulfilling Clause 7.2. The AGM or EGM must be quorate, and the change must be approved by at least 75% of those present who are eligible to vote.

    8. Winding up of The Club.

    8.1 In order to pass a motion to wind up the club, the conditions set out in Clause 7 must be followed.

    8.2 In the event of the dissolution of the club the Committee acting as trustees shall discharge all remaining business and liabilities of the Club as expediently as possible and any net assets or monies remaining on the dissolution of the club (other than sums required for the repayment of grant monies where such provision was a condition of the original grant) shall be given or transferred to another CASC, a registered charity or the sport's governing body for use by them in related community sports.

    Newbury Cricket Club, Constitution (2002, as amended October 2005, October 2010, March 2012 and April 2013)

    Paul Monger
    Hon Sec Newbury CC

    Download original Club Constitution document

  • Download original Code of Conduct document

    Code of Conduct

    As amended 30.9.2010, and updated April 2014

    All members, guests and associates of Newbury Cricket Club must adopt the following code of conduct:

    1) Equality.

    i) All members, officials, opposition players, guests and visitors are to be treated without discrimination and with respect.

    ii) If members witness any form of discrimination it must not be condoned or allowed to go unchallenged.

    2) Fair Play.

    i) Members, guests and associates are required to play and watch cricket in the spirit of the game as defined in the Preamble to the Laws of Cricket, and to promote fair play, recognizing good performance as well as match results.

    ii) The decisions of the match officials must be respected and complied with without dissent.

    iii) All members are encouraged to learn the Laws of the game.

    3) Personal Conduct

    i) When attending Newbury CC organized activities, members, guests and associates must avoid any conduct which could bring the club or the game into disrepute, and must not be intoxicated or under the influence of drugs.

    ii) Members should refrain from criticising other players or match officials in the press or in any other public forum.

    4) Availability and Selection

    i) Teams will be selected by committee of the captains on playing merit. Members wishing to play cricket are asked to make their availability known to the captains at least seven days in advance of each match and to avoid subsequent withdrawal for any reason. At the discretion of the selection committee, selection priority will be given to members who adhere to these criteria.

    5) Safeguarding Children. Where involved with junior cricketers in any capacity, members, guests and associates must:

    i) Know and follow the ECB guidelines set out in "Safe Hands - Cricket's Policy for Safeguarding Children," and any other relevant guidelines issued.

    ii) Follow Newbury CC's Code of Conduct for Coaches when coaching or acting as assistant coaches.

    iii) Where required, hold a current DBS check, relevant qualifications, and be covered by appropriate insurance.

    iv) Place the well-being and safety of young people above the development of performance, and respect the authority of coaches and junior managers.

    vi) Pay particular attention to their personal conduct, especially with regard to fair play and respect, and restraint in the use of alcohol and bad language.

    Members, associates and guests failing to follow this code may be subject to disciplinary measures including temporary suspension or permanent expulsion from the club at the discretion of the committee, subject to the appeals provisions set out in the club's constitution.

    Download original Code of Conduct document

  • Download original Missing Children Policy document

    Newbury CC Missing Children Policy

    Guidance for Coaches and Volunteers

    April 2013

    A child going missing can be extremely traumatic - for adults and children. Hopefully no child will ever go missing from your team or event. If they do, please remember most children are found within a few minutes of their disappearance. The following guidelines will help you to maximize the chances of finding any missing children quickly.

    1) Keep Other Children Safe

    Ensure other children in your care are looked after appropriately while you organise a search for the child concerned.

    2) Inform the Parents

    Inform the child's parents if they are present at the event, or nominate an appropriate person to telephone them and advise them of the concern. Reassure them you are doing all you can to locate their child. Remember the child may contact the parents directly so this action is very important.

    3) Organize a Search

    Organize all available responsible adults by areas to be searched. It is best to take a short time to plan the search so that all places are searched fully. Start with the area from which the child has gone missing and include changing rooms, toilets, public, private and storage areas and the club's grounds.

    4) Contact Point

    Nominate an adult, (this could be you or another responsible person,) to remain at a specific position as Coordinator and ask all searchers to report back to this person. The Coordinator should stay at this reference point and make a note of events, including a detailed physical description of the child. This should include approximate height, build, hair and eye colour as well as the clothing the child was wearing and where and when they were last seen. All this will be required by the police. If the search is unsuccessful you should then contact the police. A report should go to the police no later than 20 minutes after the child's disappearance is noted, even if the search is not complete.

    5) Be Guided by the Police

    If the police recommend further action before they get involved, follow their guidance. If the police act upon the concern, always be guided by them in any further actions to take. At any stage when the child is located, ensure you inform all adults involved including the parents, searchers and the police if, by then, they are involved.

    6) Report to Welfare Teams

    All missing child incidents must be notified at the very earliest opportunity to the Club Welfare Officer, Jeanette Smith, 31 Chestnut Crescent, Newbury Berks RG14 1LG. Tel: 01635 528889 / 07709 201531, email smiths31@sky.com, who will immediately notify the County Welfare Officer, and they must then notify the ECB Child Protection Team.

    Download original Missing Children Policy document

  • Download original Changing Room Policy document

    Changing, Showering, Kit Policy

    Newbury Cricket Club - Junior Section

    Whilst NCC provide some kit, parents should provide wherever possible the appropriate protective equipment. Under no circumstances should boxer shorts be worn to training or in a match. Any junior wearing boxers will not be allowed to bat for their own safety.

    Changing facilities at Newbury Cricket Club are available for both male and female. However, showering facilities are available for male only.


    # Adults must not change, or shower, at the same time using the same facility as the juniors

    # Adults should try to change at separate times to juniors during matches, for example when juniors are padding up

    # If adults and juniors need to share a changing facility, the club must have consent from parents that their child(ren) can share a changing room with adults in the club

    # If juniors play for adult teams, they and their parents, must be informed of the club's policy on changing arrangements

    # Mixed gender teams must have access to separate male and female changing rooms

    # Mobile phones must not be used in changing rooms

    # If juniors are uncomfortable changing or showering at the club, no pressure should be placed on them to do so. Instead the Club suggest they change and shower at home

    Download original Changing Room Policy document

  • Download original Anti-bullying Policy document

    Anti-Bullying and the Code of Conduct Policy

    Newbury Cricket Club - Junior Section

    Statement of intent

    NCC are committed to providing a caring, friendly and safe environment for all of our juniors so they can train and play, in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all juniors should be able to tell, and know that incidents will be dealt with promptly and effectively. NCC are a TELLING club. This means anyone who knows bullying is happening is expected to tell staff and officials.

    What is bullying

    Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying can take many forms some of which are listed below:
    • Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)
    • Physical: pushing, kicking, hitting, punching or any use of violence
    • Racist: racial taunts, graffiti and/or gestures
    • Sexual: unwanted physical contact or sexually abusive comments
    • Homophobic: because of, or focusing on, the issue of sexuality
    • Verbal: name-calling, sarcasm, spreading rumours and teasing
    • Cyber: All areas of the internet, such as email and internet chatrooms. Mobile threats by text message and/or calls. Misuse of associated technology, such as camera and video facilities

    Why is it important to respond to bullying?

    Bullying hurts. No one should be a victim of bullying. Everyone has the right to be treated with respect. Juniors who are bullying need to learn different ways of behaving.

    Newbury Cricket Club adopts a responsibility to respond promptly and effectively to issues of bullying.

    Objectives of this policy

    • All officials, coaching and non-coaching staff, juniors and parents should have an understanding of what bullying is


    • All officials, coaching and non-coaching staff should know what the club policy is on bullying, and follow it when bullying is reported


    • All juniors and parents should know what the club policy is on bullying, and what they should do if bullying arises


    • As a club, we take bullying seriously. Juniors and parents should be assured they will be supported when bullying is reported


    • Bullying will not be tolerated

    Objectives of this policy

    • All officials, coaching and non-coaching staff, juniors and parents should have an understanding of what bullying is


    • All officials, coaching and non-coaching staff should know what the club policy is on bullying, and follow it when bullying is reported

    Signs and symptoms

    A junior may indicate, by signs or behaviour, that he or she is being bullied. Adults should be aware of signs and investigate if a junior:

    • Says they are being bullied

    • Changes their usual routine

    • Is unwilling to go to the club

    • Becomes withdrawn, anxious, or lacking in confidence

    • Comes home with clothes torn or belongings damaged

    • Has possessions which are damaged or go missing

    • Asks for money or starts stealing money (to pay the bully)

    • Unexplained cuts or bruises

    • Is frightened to say what's wrong

    • Gives improbable excuses for any of the above

    In more extreme cases, the junior:

    • Starts stammering

    • Cries themselves to sleep at night or has nightmares

    • Becomes aggressive, disruptive or unreasonable

    • Is bullying other children or siblings

    • Stops eating

    • Attempts or threatens suicide or runs away

    These signs and behaviours could indicate other problems, but bullying could be a possibility and should be investigated.

    Procedures

    Report bullying incidents to the Club Welfare Officer - see Membership Form

    • In cases of serious bullying, the incidents will be reported to the ECB Child Protection Team for advice via the County Welfare Officer

    • Parents should be informed and will be asked to come to a meeting to discuss the problem

    • If necessary and appropriate, police will be consulted

    • The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly

    • An attempt will be made to help the bully

    (bullies) change their behaviour

    In cases of adults reported to be bullying cricketers under 18, the ECB will always be informed and will advise on action to be taken.

    Prevention

    We will use KIDSCAPE methods to help juniors prevent bullying. As and when appropriate, these may include:

    • Writing a set of club rules

    • Signing a behaviour contract

    • Having discussions about bullying and why it matters

    Download original Anti-bullying Policy document

  • Download original Membership Categories document

    Newbury Cricket Club Categories of Membership 2014

    All memberships are annual and must be renewed each calendar year before taking part in club activities. There is no joining fee. Membership will not take effect prior to the payment of the appropriate subscription for the year applied for.

    1.) Full Senior Membership

    Full Senior Membership confers all rights to use the facilities of the club, play in matches, take part in club activities and to vote at meetings.

    i) Full Senior Membership (Annual Subscription for 2014 £90, Match Fees £10 per match,) is open to all those aged seventeen or over as at 31st August in the season preceding.

    ii) Full Senior Membership is available at a concessionary price (Cost 50% that of full membership) to all those aged seventeen or over as at 31st August in the preceding season who are either full time students, retired due to age or medical conditions, or not in full time employment other than by choice.

    2) Temporary Membership

    Temporary Membership may be granted at the discretion of the committee, on payment of the appropriate match fee, in order to allow a player to take part in a match as a guest of the club. Such membership shall have effect for the day of the match only, and will not be available where it would contravene league or other governing body regulations.

    3). Associate Membership

    i) Associate (Non-Playing) Membership (Annual Subscription £20) is open to all those aged seventeen or over as at 31st August in the season preceding application for membership. (The fee for associate membership may be waived at the discretion of the committee in the case of a volunteer helper.) Associate membership does not confer the right to use any of the club’s facilities other than access to the clubhouse when it is open, and does not confer the right to vote at club meetings unless such a non-playing member is elected to the committee.

    ii) Associate (Non-Playing) Membership is automatically granted free to the wives/partners and children of all Full Senior Members and to the parents of Junior Members.

    4) Sponsor Membership. (Annual Subscription £100) Sponsor Membership of The Club is available at the committee’s discretion, to a limited number of Sponsors. Sponsor Members have no vote or any other rights but may use the club car park subject to conditions set out by the committee.)

    5.) Junior Membership

    Junior Membership (All costs 50% of Full Senior Membership) is open to all those under the age of seventeen as at 31st August in the season preceding the application for membership. Junior Membership does not confer the right to vote at club meetings.

    Download original Membership Categories document